How to Set Up a Mobile Office and Work Remotely

As employers move slowly towards a more flexible and agile working approach, remote working is on the rise.

The opportunity to work remotely is continuing to grow, assisting with the demanding lives we all live, in a bid to help with our work-life balance. This has become a positive to the majority of worked, especially those who are working mothers, or those who travel long distances to get to the office daily.

There are also many companies which require their employees to travel often as the nature of the job. With such demanding travel opportunities, it means that having access to a mobile office is essential for business.

Working remotely isn’t as glamorous as it first sounds. It can take a whil
e to figure out what works and what doesn’t, and companies can take a while developing how to make it work for their staff.

A positive is that it is becoming globally recognized and accepted. Hotels and accommodation are constantly being upgraded to feature the strongest and fastest internet connections, with dedicated workspaces fitted into the rooms.

You’ll find coffee shops, restaurants and even bars installing charging points and free WiFi, encouraging diners to be able to work at the same time. These places are also being designed to feature limited-distractions.

Whether you're in the process of convincing your boss to let you work remotely a few days a week, or you have already started to, here are 6 ways to work efficiently with a mobile office:

1. Have the right equipment

Most workers need a good quality laptop that has plenty of storage space, seeing as you will struggle to access any work drives when working remotely. It depends on your line of work as to whether you need one with certain features, as those who work in design and photography may need different software and programs than those who are involved with finance or accounting.

Graphic designers will need user-friendly laptops with huge amounts of storage for Photoshop and other design packages. Those who work within marketing may be downloaded large images weekly, again meaning large memory and fast speeds.
Others may be fine with a tablet, which works efficiently at keeping on top of emails, working from apps and setting calendar reminders.

It’s worth remembering always to consider the size and weight too. It might be that you will find yourself dashing around from meeting to meeting, in which a lightweight laptop is much more practical.

2. Let it work to your advantage

The flexibility of remote working means that one day you may be able to work from home, and other days from various meeting spots you’re required to attend through work. Other days may involve lots of driving around.

The key is to be aware that remote working should work with your life to improve it. The flexibility of not having to commute to a fixed office to get your work done every day means it should free up some of your own time, or work around times that you might need to pick up the kids from school.

Many employers bring in remote working and flexi-time to let employees be more productive with their time. In one sense, it can work to their advantage as employees are encouraged to take up extra learning outside of work, strengthening their skills via workshops, classes, or online degrees. If this is something you feel would benefit you, look online for extra skills you can gain due to more time at home. You’ll find institutions such as Suffolk University has online masters degrees in various subjects that can help you on your road to promotion.

3. Always have a secure connection

When working remotely, always ensure that you have access to a solid and secure internet connection. There is nothing worse than sitting down to start your day and seeing a low connection pop up on your internet icon.

If you are due to travel often in your job, this is a big issue when it comes to being on trains and staying in a range of hotels. Always ask the hotel first what their internet connection is like. It looks unprofessional to anyone you are working with on that day if you can’t access the internet.

Aside from having a solid connection, make sure the connection is secure. Remember that you’ll possibly be working with private documents and confidential information, so the security of your connection is vital.

4. The right stationary and tools

No matter where you’re working from, just because you are physically away from the actual fixed abode of your business, doesn’t mean you can’t carry your desk setup with you. This can be anything from notepads and journals, to devices which have the apps and cloud systems you need. Pens, sticky notes and a travel mug are just as essential as a laptop for productivity for some people!

5. A strict routine

Of course, it is always going to be a perk if you can work from anywhere you like. However, some people can go down the route of taking advantage of the opportunity, being sloppy with their working hours and being more relaxed without any bosses around.

Whereas it’s important to use remote working to your advantage where you can, this should not let productivity and professionalism slip. Always set your working hours just as you would from the office. It might be that you want to be up and working in your dining room at 7.30am, ready to switch off at 4.30am. Use it to work for you, but ensure you put in the same number of hours.

Be strict with a lunch hour, and don’t run over. If you do, make up for the time later.
When friends and family ask you to help without with errands, remember that you are working, and don’t have hours to take off. Stick to a strict schedule and ask everyone else to respect your hours and working pattern.

Above all, concentration and motivation are key to working remotely and successfully having access to a mobile office. If you can’t motivate yourself and focus when outside the office, your work will slip, and the opportunity will soon be removed from you. Show professionalism by following the tips above, and practice mastering the art of manning your own mobile work-life.